Executive Assistant/Business Coordinator
Summary
We are looking for someone to run week to week operations of the non-profit, which is relatively small.
We have a preference for a local individual who could grow with the organization over time.
Job Duties and Responsibilities
Preferred Skills and Qualifications
Time: 40 hours a month
Compensation: $20-35/hr depending on experience
APPLY HERE
We are looking for someone to run week to week operations of the non-profit, which is relatively small.
We have a preference for a local individual who could grow with the organization over time.
Job Duties and Responsibilities
- Communication Management
- Communication and Outreach
- Calendar Management
- Emailing and following up with other contractors and individuals working on board priorities
- Reviews, assesses, routes, answers and monitors follow up action steps on correspondence. Gathers and analyzes information required for administrative reporting.
- Meeting Coordination and Board Management
- Organize and schedule quarterly Board Meetings
- Meeting Minutes
- Management of board member expansion
- Monthly communication with Board Members
- Task Support
- Keeping track of U School projects and timelines
- Communicating with necessary parties about upcoming meetings and / or deadlines
- Event Coordination
- Design and organize events related to the non-profit
- Financial Management
- Reimbursement management - Google Sheet and payment systems
- Support payments to contractors
- Management of taxes in collaboration with Treasurer and accounting firm
- Budget reconciliation with accountant monthly
- Grant reporting calendar
- Grant expense tracking
- Grant outcomes
- Digital Media
- Updating website and digital communication tools
- Supporting other members of the team to post relevant materials
- Designing flyers and other digital items for events
Preferred Skills and Qualifications
- Experience in overseeing budgets and expenses
- Experience in developing internal processes and filing systems
- Strength with Google Suite
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees
Time: 40 hours a month
Compensation: $20-35/hr depending on experience
APPLY HERE
